Terms of Service & Privacy Policy

Part one — Terms of Service

1. What StatLap is, and who you are agreeing with

StatLap is operated by Stat Lap LLC, an Idaho limited liability company (“StatLap”, “we”, “us”). These terms are an agreement between you and that company.

Written notice to the company should be sent to support@statlap.com. We have not published a postal address for notice; ask and we will give you one.

StatLap provides phone-based timing tools for track & field (start gun detection, finish-line camera timing, sprint training, speed gates, field-event scoring), on-phone video coaching tools, and this meet-results website. By using any of them, you agree to these terms.

2. Timing accuracy — the honest part

StatLap times are app-timed. They are consistent and repeatable, but they are not record-certified "Fully Automatic Timing" and must not be submitted as FAT marks for records or qualification standards that require certified systems. Timing depends on your phones, network, light, and setup; you are responsible for verifying any result that matters before relying on it.

You agree not to present StatLap times as certified FAT — to a governing body, a college, a rankings service, or anyone else — without disclosing that they were app-timed. Every results page we publish says so; don't remove it when you pass results on.

3. Who may use StatLap

Staff accounts (coaches, meet officials) are for adults, or for someone acting for a club with authority to do so. Children under 13 may not create an account or claim an athlete profile themselves — a parent or guardian must do it for them, and the club's coach approves every claim by hand. We do not knowingly collect personal information directly from a child under 13. If you believe we have, write to us and we will delete it.

Athlete names and marks on a roster are entered by a club, not by the athlete. Section 5 covers what that means and how to get one removed.

4. Your account

Keep your password to yourself; you're responsible for what happens under your account. We may suspend or close an account that abuses the service, interferes with meets it isn't part of, or goes unpaid after we've asked. Where it's reasonable to warn you first, we will. You can close your account at any time by writing to us.

5. Results are public

Meets, results, athlete names and marks entered into StatLap are publicly visible on this site — anyone can browse and search them without an account, and that is the point: results people can't find aren't results. They stay up indefinitely, because a personal record from three seasons ago is the reason the history is worth keeping.

If you run a meet, you are responsible for having the right to post your entrants' names and results. Ask us to correct or remove a result or a name — for any reason, including a parent's request — and we will.

6. Who owns what

Your data is yours. Meet results, rosters, marks and the links in your clip library belong to your club, and you can export them to CSV at any time, on any plan, including after you stop paying. We claim no ownership of them. We do use them to run the service — publishing results, building rankings and club records — which is the whole point of entering them.

StatLap is ours. The software, the apps, the site design and the name belong to us. Using StatLap doesn't transfer any of that, and you may not copy, resell or reverse-engineer it.

Videos you link into the clip library are not hosted by us. They stay wherever you put them, owned by whoever owns them, under that host's terms and sharing settings — we keep only the link.

7. Paid plans

The results website, the public rankings, and the timing and coaching apps on your phone are free. Paid plans add specific things — publishing times from the phones to your website, and the clip library — and the plan page always says exactly which.

Your plan renews automatically until you cancel it. You choose the billing period when you subscribe — monthly, or by the season (six months) — and at the end of each period we charge the same card the same amount again, without asking, until you tell us to stop. A season plan renews every six months, not every month.

How to cancel: Admin → My Subscription → Manage subscription, which opens Stripe's billing page, and cancel there. Or email support@statlap.com and we'll do it. There is no phone call, no retention script and nothing to argue with. Cancel any time, including the day after you subscribe.

Cancelling stops the next renewal. Your plan stays active for the rest of the period you have already paid for — cancel a season plan in month two and you keep it for months three to six. We don't give refunds for partial periods, but if something on our side was broken, write to us — we'd rather fix it than argue about it.

If a plan lapses, nothing is deleted. Your meets, results, rankings and club records stay public and stay exportable; the phones keep timing. What stops is publishing new times to the site and adding to the clip library.

8. Video you link, and copyright

The clip library stores links, not video. You are responsible for having the right to link and share what you put in it, and for the sharing settings on whatever service hosts it — we cannot see or change them.

If you believe something linked or posted through StatLap infringes your copyright, email support@statlap.com with the material, where it is, and how to reach you. We will remove or disable it promptly. Repeat infringers lose their accounts. We host no video ourselves, so anything hosted elsewhere is also worth reporting to that service.

9. Fair use

Don't abuse the service: no unauthorized access, no interfering with meets you aren't part of, no posting content you don't have the right to post, no linking video you don't have the right to share. Meet PINs exist to protect live meets — respect them.

10. No warranty & limits

StatLap is provided "as is", without warranties of any kind. To the maximum extent the law allows, StatLap's total liability for any claim is limited to the amount you paid us in the twelve months before the claim. We are not liable for indirect or consequential damages, or for decisions (selections, records, awards) made from app-timed results.

Nothing in these terms limits liability for fraud, gross negligence, wilful misconduct, death or personal injury caused by negligence, or anything else the law doesn't allow us to limit.

11. Things outside our control

We aren't liable for interruptions caused by things we don't control — network or hosting outages, power cuts, app-store or platform changes, natural disasters, or your phones. Time your meet in a way that survives a phone dying; the apps keep working offline for exactly that reason.

12. Governing law

These terms are governed by the laws of the State of Idaho, United States, without regard to conflict-of-laws rules, and any dispute will be brought in the courts there.

13. If part of this doesn't hold

If a court finds any clause unenforceable, that clause is trimmed to what is enforceable (or dropped) and the rest of these terms still stand.

14. Changes & contact

We may update these terms; the current version always lives at this address with its effective date at the top, and continuing to use StatLap after a change means you accept it. For anything material we'll say so rather than change it quietly. Questions, corrections, or a removal request: support@statlap.com.

Part two — Privacy Policy

15. What we collect

From coaches and officials: your name, email and password (hashed, never stored in a readable form), and your club. From meets: athlete names, teams, birth dates if a club enters them, event entries, marks and places. From athletes claiming a profile: the name and email of whoever claimed it, and their note to the coach. From payments: a Stripe customer reference. Card numbers never touch our servers.

We don't run ads and we don't sell your data — not to anyone, not in aggregate, not ever.

16. Cookies & tracking

We run no analytics and no tracking scripts. No Google Analytics, no advertising pixels, no session recording, no third-party trackers of any kind. There is no cookie banner because there is nothing to consent to.

The only cookie we set is the one that keeps you signed in after you sign in, and it does nothing else. Your app settings — units, camera preferences and so on — live in your own browser's local storage on your device and are never sent to us. Our hosts keep short-lived server logs (see below).

17. Camera & microphone

The timing apps use your phone's camera and microphone on the device, in real time — to spot a crossing or hear the gun. Video and audio are not recorded or uploaded; only times, marks and the meet details you enter are sent to the server. Photo-finish frames and Film Room clips stay on your phone unless you export or link them yourself.

18. Who else touches your data

We use a small number of providers to run StatLap, and no others:

• Vercel — hosts this website and serves its pages.
• Render — hosts the timing server the phones talk to.
• Neon (United States, AWS us-east-1) — stores the database. Ask us and we'll name them.
• Stripe — processes payments and holds card details, which we never see.

Each keeps standard server logs (IP address, request, timestamp) for their own operational retention periods. We use no error-tracking, analytics or email marketing service. If we add a provider that handles your data, we'll list it here before it goes live.

19. How long we keep things

Meet results, marks and athlete records: indefinitely, unless you ask us to remove them. Historical results are the product — a personal record only means something next to the ones before it.

Account data: for as long as the account is open, then deleted within 30 days of you closing it. Claim requests: kept while the club may need to review them, and deleted within 12 months of being decided. Payment records: kept as long as tax and accounting law requires, which is usually seven years. Deleting an account does not automatically remove published meet results — those belong to the club that posted them, so ask us and we'll handle it.

20. Your rights over your data

Wherever you live, you can ask us to: show you what we hold about you, correct it, delete it, or send it to you in a portable format. Results are already exportable as CSV without asking. Write to support@statlap.com and we'll respond within 30 days.

If you're in the EU or UK, that includes your GDPR rights (access, rectification, erasure, portability, objection, and complaint to your data protection authority). If you're in California, it includes your CCPA rights — and note we don't sell or share personal information, so there is nothing to opt out of. We won't treat you differently for asking.

21. If data gets out

If we discover a breach affecting your personal data, we will tell affected users and the relevant authorities without undue delay and in any case within 72 hours of becoming aware of it, and we will say what happened, what was affected, and what we're doing about it. We would rather tell you something embarrassing early than something worse late.

22. Children's privacy

StatLap is used by school and club teams, so young athletes' names and marks appear in the results their club posts. Who may hold an account or claim a profile is covered once, in section 3 — it is not repeated here, because a rule written twice is a rule that can end up saying two different things.

What belongs here is the part that is only about privacy: a parent or guardian can ask us to remove their child's name, marks, clips or claim at any time and we will — no reason needed, no form, no argument. Email support@statlap.com. If you believe we hold information collected directly from a child under 13, tell us and we will delete it.