Terms of Service & Privacy Policy

Part one — Terms of Service

1. What StatLap is, and who you are agreeing with

StatLap is operated by StatLap LLC, an Idaho limited liability company (“StatLap”, “we”, “us”). These terms are an agreement between you and that company.

Written notice to the company may be sent to its registered agent at 2852 W 2200 S, Aberdeen, ID 83210-1850, or by email to support@statlap.com.

StatLap provides phone-based timing tools for track & field (start gun detection, finish-line camera timing, a manual finish, meet control, sprint training, speed gates, practice heats, group workouts, field-event scoring), on-phone video coaching tools (the Film Room, including form and bar-speed checks, and Race Replay), and this website: meet results, rankings, athlete profiles, a club's posts page and messages between a club and its athletes. By using any of them, you agree to these terms.

2. Timing accuracy, and what StatLap is not

StatLap times are app-timed. They are consistent and repeatable, but they are not record-certified "Fully Automatic Timing" and must not be submitted as FAT marks for records or qualification standards that require certified systems. Timing depends on your phones, network, light, and setup; you are responsible for verifying any result that matters before relying on it.

You agree not to present StatLap times as certified FAT to a governing body, a college, a rankings service or anyone else without disclosing that they were app-timed. Every results page we publish carries that disclosure; keep it when you pass results on.

What StatLap is not. StatLap is not a certified timing system. It is designed for training, practice, meets, rankings, team records and performance tracking. Any result that requires certified fully automatic timing must be taken with an appropriate certified system. The Film Room's form check and bar-speed check are coaching aids, not medical or injury assessments.

3. Who may use StatLap

Staff accounts are for adults, or for someone acting for a club with authority to do so. A staff account holds one of two roles at a club: administrator, which is what a coach is, and meet official, who runs meets and nothing else. Where these terms say “coach”, read “administrator”. Children under 13 may not create an account or claim an athlete profile themselves — a parent or guardian must do it for them, and the club's coach approves every claim by hand. An athlete aged 13 or over may claim their own profile, and a parent or guardian may claim the same profile alongside them. When a claim is approved or declined we email the person who made it, and approving one links their sign-in to the profile. We do not knowingly collect personal information directly from a child under 13. If you believe we have, write to us and we will delete it.

You can use the timing apps without signing in at all: a practice heat, a workout, the Film Room. Those sessions stay on the phones and still come under these terms.

Athlete names and marks on a roster are entered by a club, not by the athlete. Section 5 covers what that means and how to get one removed.

4. Your account

Keep your password to yourself; you're responsible for what happens under your account. We may suspend or close an account that abuses the service, interferes with meets it isn't part of, or goes unpaid after we've asked. Where it's reasonable to warn you first, we will.

Closing your account. An athlete or parent account: Account settings → Delete this account, yourself, at any time; section 20 says exactly what goes and what stays. A coach or official account runs a club, with a roster and billing attached, so write to support@statlap.com and we will close it with you.

5. What is public, and what is not

StatLap is a results site, so competition results are publicly visible without an account and remain so indefinitely, as track and field history always has. Specifically, the public parts are: an athlete's name, team, event, mark, place and the meet and date; the club's rankings and records built from them; training log entries an athlete or parent chooses to post (the form says so before you post); posts a coach makes about an athlete on the club's posts page, such as a shout-out for a mark; group training sessions a coach sends from the app, with each athlete's standing; and clips a coach shares by link.

A post is refused before it is saved if it carries abusive language, a link, an email address or a phone number, and each author may post a limited number a day. An athlete or parent can delete the training log entries they wrote, and only those. A coach's post about an athlete is removed by one of the club's administrators, or by us when it is reported: every public posts page says where. Ask us to take down a coach's post about you or your child, for any reason, and we will.

The following are never shown publicly: birth dates (used only to decide age groups and who may claim a profile), email addresses, passwords, messages between coaches and athletes, claim notes, and payment details. Anything else a club records about an athlete stays inside the club.

If you run a meet, you are responsible for having the right to post your entrants' names and results. Ask us to correct or remove a result, a training session, a training log entry or a name, for any reason including a parent's request, and we will.

6. Who owns what

Your data is yours. Meet results, rosters, marks and the links in your clip library belong to your club, and you can export them to CSV at any time, on any plan, including after you stop paying. We claim no ownership of them. We do use them to run the service — publishing results, building rankings and club records, which is the purpose of entering them.

StatLap is ours. The software, the apps, the site design and the name belong to us. Using StatLap doesn't transfer any of that, and you may not copy, resell or reverse-engineer it.

Videos you link into the clip library are not hosted by us. They stay wherever you put them, owned by whoever owns them, under that host's terms and sharing settings — we keep only the link.

7. Paid plans

The results website, the public rankings, and the timing and coaching apps on your phone are free. Paid plans add specific things — publishing times from the phones to your website, and the clip library — and the plan page always says exactly which.

Your plan renews automatically until you cancel it. You choose the billing period when you subscribe — monthly, or by the season (six months) — and at the end of each period we charge the same card the same amount again, without asking, until you tell us to stop. A season plan renews every six months, not every month; “season” here means six months, whatever the track calendar says.

Until card payment is switched on for your club, none of this applies: the plan page says “billing is still being set up”, you are on a free trial, nothing is charged and there is nothing to cancel. We will not start charging a club without telling it first.

How to cancel, once you are paying: Admin → My Subscription → Manage subscription, which opens Stripe's billing page, and cancel there. Or email support@statlap.com and we'll do it. There is no phone call and no retention step. You may cancel at any time, including the day after you subscribe.

Cancelling stops the next renewal. Your plan stays active for the rest of the period you have already paid for — cancel a season plan in month two and you keep it for months three to six. We don't give refunds for partial periods, but if something on our side was not working, write to us and we will put it right.

If a plan lapses, nothing is deleted. Your meets, results, rankings and club records stay public and stay exportable; the phones keep timing. What stops is publishing new times to the site and adding to the clip library.

8. Video you link, and copyright

The clip library stores links, not video. You are responsible for having the right to link and share what you put in it, and for the sharing settings on whatever service hosts it — we cannot see or change them.

If you believe something linked or posted through StatLap infringes your copyright, email support@statlap.com with the material, where it is, and how to reach you. We will remove or disable it promptly. Repeat infringers lose their accounts. We host no video ourselves, so anything hosted elsewhere is also worth reporting to that service.

9. Fair use

Don't abuse the service: no unauthorized access, no interfering with meets you aren't part of, no posting content you don't have the right to post, no linking video you don't have the right to share. A meet PIN is the code that lets a phone join a live meet and send times into it; it exists so that only the people running the meet can. Respect it.

10. No warranty & limits

StatLap is provided "as is", without warranties of any kind. To the maximum extent the law allows, StatLap's total liability for any claim is limited to the amount you paid us in the twelve months before the claim. We are not liable for indirect or consequential damages, or for decisions (selections, records, awards) made from app-timed results.

Nothing in these terms limits liability for fraud, gross negligence, wilful misconduct, death or personal injury caused by negligence, or anything else the law doesn't allow us to limit.

11. Things outside our control

We aren't liable for interruptions caused by things we don't control — network or hosting outages, power cuts, app-store or platform changes, natural disasters, or your phones. Time your meet in a way that survives a phone dying; the apps keep working offline for exactly that reason.

12. Governing law

These terms are governed by the laws of the State of Idaho, United States, without regard to conflict-of-laws rules, and any dispute will be brought in the courts there.

13. If part of this doesn't hold

If a court finds any clause unenforceable, that clause is trimmed to what is enforceable (or dropped) and the rest of these terms still stand.

14. Changes & contact

We may update these terms; the current version always lives at this address with its effective date at the top, and continuing to use StatLap after a change means you accept it. For anything material we'll say so rather than change it quietly. Questions, corrections, or a removal request: support@statlap.com, or by post to 2852 W 2200 S, Aberdeen, ID 83210-1850.

What changed on 2026-10-23 (the previous version was effective 2026-09-23): we added Microsoft Clarity, an analytics tool that shows how pages are used, on the pages that name no athlete (sections 16 and 18). Before this we ran no analytics at all. Nothing else changed.

Part two — Privacy Policy

15. What we collect

From coaches and officials: your name, email and password (hashed, never stored in a readable form), and your club. If you sign in with Google instead, we receive your name and email from Google and no password at all; Google's own terms cover that step. From meets: athlete names, teams, birth dates if a club enters them, event entries, marks and places. From athletes and parents with an account: your name, email and password (hashed) or your Google sign-in, which profiles you are linked to, and what you post to your training log. From athletes claiming a profile: the name and email of whoever claimed it, and their note to the coach. From payments: a Stripe customer reference. Card numbers never touch our servers.

We don't run ads and we don't sell your data — not to anyone, not in aggregate, not ever.

16. Cookies & tracking

We run one analytics tool, Microsoft Clarity, and only on pages that name no athlete: the home page, the pages about StatLap, the blog, sign-up and sign-in, and on the timing app its menu, practice heat, speed gates and 40-yard dash screens. It records how those pages are used (taps, scrolls, where people stop) so we can see where something is confusing, hides what is typed into forms, and sets Microsoft's own cookies to tell one visit from the next. It is not on results, athletes, teams, clubs, meets or posts, the athlete and parent area, the coach's admin, the Film Room, or any timing screen that can show an athlete's name; a visit that moves onto one of those pages stops being recorded. No advertising pixels, and nothing is sold.

The only cookie we set is the one that keeps you signed in after you sign in, and it does nothing else. Google may set its own cookies on its own pages when you use Continue with Google; those are Google's, not ours, and they are not on our site. Your app settings — units, camera preferences and so on — live in your own browser's local storage on your device and are never sent to us. Our hosts keep short-lived server logs (see below).

17. Camera & microphone

The timing apps use your phone's camera and microphone on the device, in real time — to spot a crossing or hear the gun. Video and audio are not recorded or uploaded; only times, marks and the meet details you enter are sent to the server. Photo-finish frames and Film Room clips stay on your phone unless you export or link them yourself.

Race Replay and the Film Room work on video you load into them, and they work on the phone: a clip you import or record is read, scanned and kept in your own browser's storage on that device. No frame of it is uploaded to us. If that ever changes, this section will say so before it does.

18. Who else touches your data

We use a small number of providers to run StatLap, and no others:

• Vercel — hosts this website and serves its pages.
• Render — hosts the timing server the phones talk to.
• Neon (United States, AWS us-east-1) — stores the database. Ask us and we'll name them.
• Stripe — processes payments and holds card details, which we never see.
• Resend — sends the emails we send you: claim decisions, message notices, a new time posted, password resets, an account deleted. It sees the address and the text of each one.
• Google — only if you choose “Continue with Google” to sign in; it tells us your name and email and nothing else passes between us.
• Microsoft — Clarity, on the pages listed in section 16 only: how those pages are used, with anything typed hidden.

Each keeps standard server logs (IP address, request, timestamp) for their own operational retention periods. We use no error-tracking, analytics or email marketing service. If we add a provider that handles your data, we'll list it here before it goes live.

19. How long we keep things

Meet results, marks and athlete records: indefinitely, unless you ask us to remove them. Historical results are the product — a personal record only means something next to the ones before it.

Account data: for as long as the account is open, then deleted within 30 days of you closing it. Claim requests: kept while the club may need to review them, and deleted within 12 months of being decided. Payment records: kept as long as tax and accounting law requires, which is usually seven years. Deleting an account does not automatically remove published meet results — those belong to the club that posted them, so ask us and we'll handle it.

20. Your rights over your data

Wherever you live, you can ask us to: show you what we hold about you, correct it, delete it, or send it to you in a portable format. Results are already exportable as CSV without asking. Write to support@statlap.com and we'll respond within 30 days.

You can delete an athlete or parent account yourself, without asking us: Account settings → Delete this account. It removes the sign-in, the profiles it was connected to, the training log and the result emails, immediately and permanently, and we email a confirmation. Two things do not go, and the page says so before you confirm: published results, which belong to the club that posted them and were public before the account existed, and messages in a coach thread, which stay as the club's record with the name removed (section 23). For the same reason, what the club wrote about the athlete stays too: a coach's posts and the training sessions a coach sent, since those belong to the club's profile of the athlete, not to the account. Section 5 says how to have any of it removed. A coach or official account is staff at a club, with a roster and billing attached, so write to support@statlap.com and we will close it with you.

Where your data lives: in the United States, with the providers in section 18. If you use StatLap from outside the United States, your data is transferred there and kept there. If you're in the EU or UK, your rights include your GDPR rights (access, rectification, erasure, portability, objection, and complaint to your data protection authority). If you're in California, it includes your CCPA rights — and note we don't sell or share personal information, so there is nothing to opt out of. We won't treat you differently for asking.

21. If data gets out

If we discover a breach affecting your personal data, we will tell affected users and the relevant authorities without undue delay and in any case within 72 hours of becoming aware of it, and we will say what happened, what was affected, and what we're doing about it.

22. Children's privacy

StatLap is used by school and club teams, so young athletes' names and marks appear in the results their club posts. Who may hold an account or claim a profile is covered once, in section 3 — it is not repeated here, because a rule written twice is a rule that can end up saying two different things.

What belongs here is the part that is only about privacy: a parent or guardian can ask us to remove their child's name, marks, clips, training log entries or claim at any time and we will. No reason is needed and there is no form. Email support@statlap.com. If you believe we hold information collected directly from a child under 13, tell us and we will delete it.

23. Messages between coaches and athletes

StatLap has one message thread per athlete profile. It is deliberately not a private channel between two people. Every administrator of the athlete's club can read and write in it, and so can every account linked to that profile, which includes a parent or guardian who claimed it. Officials, who are added to run meets, cannot read threads or approve requests to be linked to a profile. When a coach writes, each linked account is emailed a notice. There is no way to message an athlete that a parent cannot see.

Messages cannot be edited or deleted by anyone at the club or by the athlete, and threads are kept for as long as the club's account exists. Sending is limited to a reasonable rate so that no one can flood a thread. Coaches should write on the understanding that a parent or guardian reads the thread. Anyone in a thread can use Report a problem on it, which sends the report and the latest messages to StatLap support and to the club's administrators. You can also write to support@statlap.com directly; we will act on it.